Recruiting Coordinator (Executive and Mergers & Acquisitions)

Requirements

• The ideal candidate for this role is able to manage schedules, communications, and partnerships with ease,
• Must be able to work from our San Francisco Hub,
• At least 1 year of recruiting coordination experience or equivalent experience,
• Excellent written and verbal communication,
• Being passionate about providing an outstanding candidate experience,
• Excellent organizational skills and attention to detail,
• Creative, proactive problem solving capabilities,
• Proven track record to prioritize tasks,
• A great teammate mentality - you’re willing to adjust and help where needed,
• (Desirable) Experience with Greenhouse ATS, Google Suite, Slack and Asana

What the job involves

• We’re looking for a Recruiting Coordinator focused on Executive and M&A to join our Talent Enablement team,
• This individual will play a pivotal role in supporting our recruiting team with executive and M&A scheduling, ensuring interviews run smoothly and efficiently,
• This role is critical in elevating our candidate experience for our most senior roles,
• You’ll work closely with recruiters, leaders, and executive assistants from different departments to make sure candidates have a positive and smooth experience with Figma,
• Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process,
• Coordinate a high volume of complex scheduling requests including phone screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process,
• Maintain high level of discretion in handling critical executive-level hiring, ensuring confidentiality of candidates and internal partners throughout the process,
• Partner with EAs to create harmonious candidate/interviewer experience,
• Provide clear communication and updates to ensure that interview participants are on-time and well prepared,
• Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement,
• Use our applicant tracking system to organize information and reinforce relevant recruiting processes across the team. Use our interview scheduling tool to schedule and handle interviews,
• Be responsible for candidate travel arrangements and handle expense reimbursements,
• Handle logistics for on-site hub interviews including booking conference rooms, greeting/walking out and providing a tour for candidates,
• Identify bottlenecks in the candidate or interview process, suggest improvements, and creates plans for process improvements,
• Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency